Work Order Systems

Overview

The Facilities and Operations WOS is used to document just about all work done within the Plant and Campus Operations groups. In addition to providing a detailed history of maintenance for all buildings, rooms, campus vehicles, and machinery on campus the WOS keeps detailed information on time and materials needed for all work. This allows for a simplified workflow which incorporates the electronic transfer of prepared charges back to the appropriate budget. The WOS is also utilized by Warehouse and Stores to monitor Purchase Orders, inventory levels, and requests for supplies.

Work Order Procedures

All Work Orders (WOs) start out as Work Requests (WRs). All incoming WR are check for duplicate entry in our WOS. A WR becomes a WO when it is approved for distribution to the appropriate trade for resolution. All emergency WOs are immediately approved and "called out", distributed, for resolution.

If a WR is a non-emergency, it is forwarded to the appropriate administrator for review. The administrator verifies that the information within the WR is sufficient to adequately address the issue. Once approved, the work is scheduled and distributed to the appropriate trade foreman for resolution. Some requests require an estimate and originating departmental approval before they can approved in the WOS. Please click for a free Estimate.