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Eye on Events Hofstra Spacer The Hofstra University Office of Event Management Newsletter
April 2005
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Welcome to Eye on Events April 2005 News!

TO SUBSCRIBE TO THE NEWSLETTER CLICK HEREThe Hofstra University Office of Event Management welcomes all new readers of the "Eye on Events" E-newsletter! We encourage you to share your ideas and questions. Contact us in the Office of Event Management at x3-6631.

in this issue
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  • Congratulations graduates and new Student Leaders! What's NEW for Fall 2005!
  • Public Relations Student Society of America (PRSSA) and The Agency, with Professor Donald Singletary
  • The Saturday Morning Breakfast Club, with Steven F. Giovino
  • Spring 2005 Research Workshop, with Dr. Doron Milstein
  • M.B.A. Graduate Business Career Services, with Barbara Church-Kattan
  • The Tech Corner - E-vite Free Software for Event Invitations!

  • Public Relations Student Society of America (PRSSA) and The Agency, with Professor Donald Singletary
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    PRSSA Students

    THE SECRET OF YOUR SUCCESS - The association of the PRSSA with PRSA (Public Relations Society of America), the parent and originatingorganization, is very beneficial for our students. The declared purpose of PRSSA is to "cultivate a favorable and mutually advantageous relationship between students and public relations practitioners."Student members may attend regional and national gatherings of the membership (20,000 members and 117 chapters) for meetings, conferences and social events. There are also excellent leadership opportunities for members to hold office in the national organization, receive e-news and gain access to professional mentors and reduced-cost seminars. By participating in one of our committees, students can gain valuable insight as well as hands-on public relations experience as they complete their education.
    EVENT - The PRSSA Silent Auction will be held on May 11th, the last day of classes, from 9am to 3pm in the Student Center Multipurpose Room.Tickets are sold and placed in small bags around the room. Prize drawings are done before the completion of the event (winners need not be present) for services and goods donated by approximately 40 vendors. Proceeds will benefit the group for educational activities, including trips to agencies and speakers.
    CHALLENGE - Choosing a date that will draw the most visitors is difficult. The last day of classes may be the best possible day, due to the presence of both faculty and students. The goal will be to direct them to the location, and to gain commitments from vendors in time for the auction. The entire group will participate in the solicitation of prizes.
    TECHNIQUES - Choosing new events every year, and learning from other groups' successes, in determining something that will work! Committees are formed to implement tasks such as research, trips, speakers and other valuable experiences to supplement curriculum and to provide an understanding of the connection between teaching and practice.
    STUDENT PARTICIPATION - Public Relations majors with an interest in writing, research, internships and management of campaigns are all welcome to join the club. The club meets on Wednesdays, at Common Hour and again at 8pm in Room 300 of Dempster Hall, to accommodate as many students as possible. The Agency (one of PRSSA's committees which members may choose to participate) allows students to organize events, do publicity and consult with groups at Hofstra as well as non-Hofstra organizations.
    EVENTS COMING UP - The Silent Auction will take place on May 11th. For more information on membership or future events, contact the Hofstra Chapter President, Talia Shire or Vice President Mike Gugliociello.


    The Saturday Morning Breakfast Club, with Steven F. Giovino
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    Sunshine

    THE SECRET OF YOUR SUCCESS - Students are much more aware that we have staff that are there after the workshop to help, in the labs around campus, and this makes it easier for students to use what they have learned in their academic career and beyond. Their assignments can be presented in such a way as to enhance the work, and we teach them about the tools that can be used. The program must be tailored to the needs of each attendee, and we want students to feel satisfied that their questions have been answered, while covering all the important points so that it all comes together.
    EVENT - The Saturday Morning Breakfast Club is a semester long series of computer training events for students in the Hammer Lab, from 10am to 1pm, with breakfast. The instructor does an overview and hands-on creation of documents, with ongoing question and answer.
    CHALLENGE - Deciding if there is a question that would be better answered after the class is a concern. Planning for questions in the time alloted is key to covering the information that has been determined for that course. This is important throughout the presentation and is a significant part of creating the level of understanding that we want to convey.
    TECHNIQUES - We are presenting a lot of information in a short time, about six hours of teaching in a three hour period. We try to be responsive about all questions, and encourage everyone to participate. We realize the information can be intimidating, and we make an effort to keep it light and fun if possible. We also allow about 30 minutes in the beginning for everyone to eat, get to know each other, and to share a little of themselves.
    STUDENT PARTICIPATION - All students are welcome to attend our Breakfast Club workshops.We also hire many students in our Computer Labs as student assistants, which is another great way to learn even more.
    EVENTS COMING UP - Click below to register for more Saturday Morning Breakfast Club and other training opportunities. There are still sessions this semester in Dreamweaver, Photoshop, Access XP, PowerPoint XP and Flash.


    Spring 2005 Research Workshop, with Dr. Doron Milstein
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    Women with Child

    THE SECRET OF YOUR SUCCESS - The forum highlighted current graduate student participation as they were closely mentored to complete their research projects. Three students copresented, as did two faculty members, and a third presentation was by a graduate of our program. Building bridges between academic offerings and the forum highlighted current graduate student participation as they were closely mentored to complete their research projects. Demonstrating the application of research study inspires students to learn. When faculty is fully present students can choose to interact when they are ready to do so. We treat all inquiries, including attendance events, as an opportunity to reach out and share what we have to offer. Development of students into active participants who take pride in their work is the goal.
    EVENT - The event brought the entire department together and demonstrated the connection between academic exercise and practice with patients and families. An enthusiastic audience of 150 students and visitors provided education, cohesion among department staff and students, education and learning about methods of presentation. The faculty of the department was present and involved, in the introductions and moderation of the program. Recent graduates were also highlighted, sharing their experiences in the practice of Audiology and other careers. Pizza and soda were served. The event took place on Tuesday, March 15th, at 6:30pm in the Guthart Cultural Center Theater.
    CHALLENGE - Choosing speakers that were well suited to our audience, and who were able to create an atmosphere of entertainment as well as education, is an important component of this type of program. We were quite pleased with the mix of subject matter as well, allowing the event to be rich with a wide variety of experience.
    TECHNIQUES - Our approach, working with patients and families through our involvement with the Saltzman Community Service Center clinics, is a very personal one. We have this in mind when we plan all of the events, using all of the connections that we can to benefit the students. We provide a 25 minute time to eat and mingle before the presentations. Faculty is involved in multiple events, including small open houses to showcase the department and its offerings. The department is continually exploring different ways to let the Hofstra community know what they do.
    STUDENT PARTICIPATION - We welcome students to make an appointment to meet with any of our faculty, to further explore the program, and to attend departmental events. The bulletin board on the first floor of Davison Hall lists all current happenings.
    EVENTS COMING UP - Contact the department for more information about departmental or student run events.


    M.B.A. Graduate Business Career Services, with Barbara Church-Kattan
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    Barbara Church-Kattan

    THE SECRET OF YOUR SUCCESS - Our primary goal is to provide the opportunity for our M.B.A. and M.S. students to network with alumni of the Frank G. Zarb School of Business. The exchange leads to internships and jobs for students, but also a dialogue that improves the understanding of career choices and opportunities for Hofstra students.Students gain a better understanding of the workforce and business issues at hand, as well as how to dialogue with their professional peers.
    EVENT - The Graduate Business Career Services division of the Career Center and The Zarb M.B.A./M.S. Alumni Association developed the Career Development Series. The Executive Speaker Series consists of several presentations designed to provide an opportunity for M.B.A. and M.S. students to gain access to leader's perspectives and business strategies, as well as to develop professional skills such as leadership, negotiating, interviewing, networking and more.
    CHALLENGE - We use e-mail announcements for most programs, but keeping the distribution lists up to date and assuring a large audience can be challenging for our staff. We find that advertising programs first as a "save the date", again within 7 days prior to an event, followed by an e-mailreminder to each registrant, are the best ways to maintain high attendance levels. It seems that most people are not able to commit to any activity much more than one week prior!
    TECHNIQUES THAT WORK - The on-line registration, available as part of the announcement, allows us to know our audience, to track contact information and determine career interests of each individual. We can produce more relevant programming the better we know attendees, including their professional background, education and current career interests. The Career Center website and the Hofstra Portal are used for program announcements, while flyers and posters are distributed to business school faculty and posted in strategic places with high business student traffic. The online registration is quick and easy for attendees and enables us to keep registration open until the last minute, while providing us with an up to date count on attendees for refreshment orders. We are also able to prepare in advance registrant name tags or to determine assigned seating when needed, based on interests or majors of the participants.
    STUDENT PARTICIPATION - All M.B.A. and M.S. students and alumni in the Frank G. Zarb School of Business are invited to attend the Executive Speaker Series. The Career Center has additional programs going on throughout the academic year and welcomes students to call 516-463-6060 to learn more details about each program and to explore theCareer Leader/ Development Series (on career assessment), the How to Work a Job Fair Seminar, the annual Hofstra Spring Job & Internship Fair on April 20th in the Student Center, Multipurpose Room and various corporate visits.
    EVENTS COMING UP - The Executive Speaker Series continues throughout the Spring semester, and M.B.A./M.S. students can register here.


    The Tech Corner - Evite Free Software for Event Invitations!
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    E-Vite Logo

    Evite is the free social-planning website featuring invitations, social networking and events listing. With Evite, create personalized invitations and manage guest responses (RSVPs). Create invitations, choose a design and a theme, enter the date, time, location (attach a map too!), create your guest list with personal messages, and even send out reminders as the event date approaches. Then, preview and send!


    Congratulations graduates and new Student Leaders! What's NEW for Fall 2005!
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    Congratulations to all Student Leaders recently elected, and especially those returning! Help the Office of Event Management help your organization. Remember to visit the office to complete the University Contact Information FormNO LATER THAN MAY 6th. Rooms for weekly meetings will automatically be reserved (same time and day) for the Fall semester. The form must be completed even if contact information will not change. Your email address will allow us to keep you informed, with Eye on Events and other announcements. Stay tuned over the summer and in September for news about what other clubs are planning and educational and networking events sponsored by the Office of Event Management for the Fall 2005 semester:
    Meeting Planner Network at Hofstra beginning September 2005
    Special events, sponsored by the Office of Event Management (OEM) will help students, faculty and staff to learn about promoting, planning and running their events. You must be a member of the Network, or receive the Eye on Events to receive invitations. Subscribe now and let's stay in touch!
    New! OEM Student Advisory Panel
    Contact the office at x34067 for more information about becoming a member of the NEW Student Advisory Panel for the Office of Event Management.The group will meet quarterly to talk, listen and learn about how we can better serve you!
    Orientation for Student Leaders
    Don't forget to make an appointment to receive an individual orientation overview of OEM policies and procedures with an OEM staff member. Be prepared to hit the ground running when planning Fall events and reserve space now! Click here for the Guidelines for Event Planning for Student Organizations available on the OEM website.

    Coming Events! April 15th-17th, the Office of Campus Life presents Hofstra University Aboretum, Flower and Garden Show at the Hofstra Arena.

    Hofstra Dining Services presents Survey Week April 11th-15th (with raffle prizes), and beginning April 18th Diversity Week with flavors from around the world campus-wide and a great outdoor event in front of the Bits and Bytes Cafe on the 20th with free food tasting and prizes!

    The Hofstra Television (HUTV) Awards ceremony takes place on May 11th.

    The New Opportunities at Hofstra (NOAH) program presents a very special fundraiser for the NOAH Scholarship Fund, Poeartistry at the Monroe Lecture Hall Theater on April 27th.

    The Career Center begins a series for students of all levels including Interview to Impress on April 15th at 11:15am in The Career Center, the Spring Job Fair on April 20th, Senior Boot Camp on April 22th in the Student Center from 11am-4pm.

    On May 1st, come to Hofstra and greet the Spring season at the 17th Annual Dutch Festival.

    Tickets are on sale ($20) for Lewis Black in Adams Playhouse on May 2nd.

    Don't miss the Hofstra Filmmakers Club Spring Film Festival on May 3rd in the Student Center Theater.

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    Quick Links...

    Campus Calendar for Special Events

    Daily Activity Information at Hofstra (access from Hofstra only)

    Education and Entertainment from the Hofstra Cultural Center

    Featured current events at Hofstra

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    phone: 516-463-4067
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