Cultural Center Grant Applications for the Spring 2018 open
In order to encourage all academic units of the University to invite speakers and create programming, the Cultural Center invites faculty and student organizations (including honor societies) to apply for Cultural Center event grants. Grants will be made available for amounts from $250 - $2500 for programs that can be applied to honorariums, travel, hospitality, or miscellaneous event costs, following general guidelines. Larger amounts may be funded for speakers that are interdisciplinary or of interest to a large group of students and the community. Lecturers, symposia, master classes and performances will all be considered.
We are currently accepting applications for Spring 2018.
- Applications are due Wednesday, October 25, 2017.
- Applicants will be notified by November 15.
The priorities of this grant program are to host events that are free and open to the public; that are unique; encourage class participation through integrated course syllabi, and planned with enough timing to encourage a large and broad audience. Generally, grant funding will not be available to subsidize ongoing event series unless a special circumstance can be provided, nor will grant funding be provided to subsidize an event with a ticket price.
In the past few years, the Cultural Center supported programs in disciplines such as the sciences, drama, literature, sustainability, classics, religion, music, student affairs, cultural studies, rhetoric, anthropology, language, women's studies and political science.
The Cultural Center Advisory Board will give priority to programs that:
- are interdisciplinary or of interest to students and faculty in numerous academic departments.
- encourage attendance from numerous audiences, including the surrounding community and local schools.
- have a plan for audience recruitment, timing, promotion and engagement.
- are unique, relevant or tied to the mission of the University or various academic units.
- use resources wisely and efficiently.
In addition, the Hofstra Cultural Center Advisory Board will consider:
- The schedule and subject matter of events to ensure a balanced calendar throughout the semester.
- If the calendar represents a diversity of interests and academic disciplines
- That events are appropriately planned and at times and dates that maximize the audience
- If any other funding is available or has been allocated for the program.
- What the funding will be used for.
Grant applications need to be as detailed as possible, and include timing, event structure and logistics. Contracts and event plans need to be completed before the deadline set for publicity (generally 12/15 for spring events and 8/1 for fall events) for the Cultural Center calendar or the funding may be withdrawn.
Thank you for your interest. Please contact the Cultural Center at X3-5669 with any questions.
General Guidelines about Honoraria and Travel
Honoraria –Generally, honoraria can be provided. For example, a $150-250 honorarium is suitable for a panel or lecture; if the speaker participates in an additional event, such as a class or an informal meeting with students, then $300-$500 might be appropriate. More than $500 typically will require justification for the additional cost or an understanding of other engagements. If someone is well known enough that he or she is represented by a speaker’s bureau, that should be included in the request and if possible all attendant costs associated with the contractual agreement.
Transportation – $300 is the typical reimbursement limit for travel; if a plane ticket costs more, then it must be purchased at least three weeks in advance for reimbursement. Plane fares are coach fare only, unless there are special circumstances. Car service to and from the airport is provided by and billed to the Cultural Center and should be budgeted at $100 each way. If an overnight stay is required, guests will be given lodging at the Uniondale Marriott at a budgeted cost of $200 per night.
Food –May be included in the expenses but should not be excessive. For example, food to entertain the speaker(s), host a select group of students for an invitation only meal with the speaker and/or coffee and/or snacks for the audience to encourage attendance may be acceptable, but free lunches or dinners for all attendees will not.