Hofstra University is no longer accepting vaccine exemption applications for the Fall 2021 semester.
Not cleared to attend class yet?
Visit our Vaxx Help page for further assistance.
As we continue to plan for a return to normal campus operations and given the wide availability of COVID-19 vaccines, the University has decided to require all members of the on-campus community, including students, faculty and employees, to be vaccinated for the fall semester.
All of the scientific data confirms the health benefits to you and others once you are vaccinated.
We are so proud of how our community worked together to make our campus as safe as possible during the pandemic, being vigilant about health and safety protocols like mask wearing, social distancing and surveillance testing is a big reason why we've had a very low incidence of COVID-19 at Hofstra.
All student and employee information about vaccination status will remain confidential.
Get the Facts, Get Vaxxed.
STUDENT VACCINATION INFORMATION
Upload your Vaccination Status
We are asking students to provide their proof of vaccination. This information will remain confidential.
Once you have received either the second dose of the Moderna or Pfizer COVID-19 vaccine or a single dose of the Johnson & Johnson COVID-19 vaccine, you can upload your vaccination documentation by following these steps:
- Scan your vaccination card or take a picture of it so you can upload it into the system.
- Access the Hofstra portal at my.hofstra.edu
- In the top right-hand corner of the page, click the 3x3 grid,
- A number of apps will appear. Click “Medicat” to enter the Patient Portal.
STEP 1: Enter your vaccine information
- Using the menu at the top of the screen, click “Immunizations”, then “Enter Dates”
- Scroll down to the bottom of the page to a heading called “COVID Vaccines”
- Input the date(s) of your dose(s), then hit “Submit.” This will bring up a prompt informing you that your information has been saved. A pop-up will direct you to Step 2.
STEP 2: Upload a copy of your vaccine card
- Following the link on the pop-up screen or using the menu at the top, navigate to “Upload”
- Scroll to the drop-down box at the bottom of the page and select “COVID Vaccination Card”. A “Select file” button will appear.
- After clicking the “Select file” button, find and upload the image of your vaccine card.
- Your document should appear in the box titled “Documents Already on File”. The staff at the Student Health Services will review your paperwork and contact you if needed.
If you need assistance accessing the My.Hofstra.edu portal or the Medicat app, please contact the ITS Service Desk at firstname.lastname@example.org or 516-463-7777
Vaccination FAQ for Students
- Q: What if I'm only partially vaccinated by the August 1 deadline?
- A: If you are only partially vaccinated by August 1, you still must submit your partial vaccination information by August 1, 2021, to Medicat, including the date of your first dose. For planning purposes, Pfizer requires a two-dose vaccination, 21 days apart. Moderna requires a two-dose vaccination, 28 days apart. Johnson &Johnson requires one dose. You must complete your second dose before you arrive on campus. Once you are fully vaccinated, you must submit your updated vaccination information, including an image of your vaccine card
Note: If your program requires an earlier date for access to your clinical program, you must continue to meet those requirements.
- Q: Why are you requiring students get a COVID-19 vaccine?
- A: Our focus is on bringing our community back together, on campus, while still following public health guidance in the fall. The best way to do that is by doing everything we can to ensure the entire community is vaccinated. The COVID-19 vaccines are the most effective weapon we have to end this pandemic. Vaccination has been shown to significantly decrease your risk of COVID-19, to reduce the chance of severe disease, and to provide us with an opportunity to move beyond the pandemic. Hofstra’s COVID-19 vaccination campaign will not only create a safer and more active campus, it will also contribute to society-wide immunity to the coronavirus.
- Q: What vaccines will be accepted by Hofstra?
- Hofstra will accept all vaccines approved by the World Health Organization (WHO).
- Q: I’m a student living outside the U.S., should I get vaccinated abroad before I come to campus?
- A: Exemption applications are no longer being accepted for the Fall 2021 semester
- Q: How do I request a medical or religious exemption?
- A: Exemption applications are no longer being accepted for the Fall 2021 semester.
- Q: Do students who are in a fully online program, or taking their full class schedule remotely, have to submit proof of vaccination?
- A: Hofstra is requiring vaccination for all undergraduate and graduate students taking part in any face-to-face classes, participating in extracurricular or other program activities on campus, using any facilities on campus including the library or residence halls, or working in Hofstra facilities. This applies to both full- and part-time students who spend time on campus, whether they live or work on campus or off campus. The University is encouraging all members of the campus community to get vaccinated, but only those who are part of the on-campus community – meaning they need access to the campus or a University building – are subject to the vaccine requirement.
- Q: When am I considered fully vaccinated?
- A: With the two-dose Pfizer and Moderna vaccines, an individual is considered fully vaccinated two weeks after their second dose. With the single dose Johnson and Johnson vaccine, you are considered fully vaccinated two weeks after you get your shot.
- Q: If I’ve already had COVID-19 and recovered, do I need to get a vaccine?
- A: Yes, the Centers for Disease Control (CDC) recommends that you get vaccinated even if you have already had COVID-19, because you can catch it more than once. While you may have some short-term antibody protection after recovering from COVID-19, we don’t know how long this protection will last.
- Q: Are the COVID-19 vaccines safe?
- A: Yes. COVID-19 vaccines are safe and effective. COVID-19 vaccines were evaluated in tens of thousands of participants in clinical trials. The vaccines met the Food and Drug Administration’s (FDA) rigorous scientific standards for safety, effectiveness, and manufacturing quality, and have undergone and will continue to undergo the most intensive safety monitoring in U.S. history. Millions of people in the United States have received COVID-19 vaccines. Any minor, temporary side effects are an indication that the vaccine is working.
- Q: What are the most common side-effects after getting the vaccine?
- A: After getting vaccinated, you might have some side effects, which are normal signs that your body is building protection. Common side effects are pain, redness, and swelling in the arm where you received the shot, as well as tiredness, headache, muscle pain, chills, fever, and nausea throughout the rest of the body. These side effects could affect your ability to do daily activities, but they should go away in a few days. Learn more about what to expect after getting a COVID-19 vaccine.
- Q: How much does the vaccine cost?
- Do I need insurance to get one? A: No, the vaccine is free and no insurance is required to get it.
- Q: Where can I get vaccinated?
- A:The COVID-19 vaccines are available at wide range of locations across the region and nation. Here are some ways to make an appointment:
Find a Vaccine Site Near You
- National CDC Vaccine Finder
- New York State Vaccine Finder
- Nassau County Vaccine Finder
- Suffolk County Vaccine Finder
EMPLOYEE VACCINATION INFORMATION
The University recently issued a policy regarding employee vaccination and testing, emphasizing that the policy is subject to updating as public health conditions evolve.
In light of the significant increase in Delta variant COVID-19 cases across the state and country, as well as high community transmission levels in Nassau County, and recognizing the key role vaccination plays in keeping both the vaccinated and unvaccinated safe and in stopping the spread in furtherance of public health, Hofstra University is updating its vaccination policy to require vaccination for all employees.
All Hofstra University employees, i.e. faculty, administrators and staff, are required to upload their completed CDC COVID Vaccination Record card by no later than September 17, 2021, via the Hofstra portal (see directions here). Effective Friday, September 17, 2021, only those employees who have submitted this required vaccination documentation may continue to work on a going forward basis. In order to meet this requirement, employees vaccinated with a two-dose vaccine must have completed their first vaccination shot by no later than August 19 (Moderna) or August 26 (Pfizer).
Until you are plus two weeks from your final vaccination shot (and therefore considered fully vaccinated), you will still be required to provide the results of a COVID-19 test on a weekly basis beginning on August 30, 2021.
Additional policy details are available in the FAQs.
The University will continue to require that all individuals wear a face mask in all indoor settings on campus, unless they are alone in a private office. Individuals may choose to not wear masks outdoors.
Employees who believe they are eligible for a religious or medical exemption from the vaccine requirement must apply as soon as possible and no later than August 24, 2021. Exempt employees will be subject to additional safety restrictions and testing. For additional details on these restrictions and how to apply, please see the FAQs.
Hofstra will follow best practices and comply with applicable laws in maintaining privacy and security with respect to employee vaccination documentation, which will be maintained by the Office of Human Resources.
This vaccination requirement is subject to change pursuant to applicable law and evolving public health conditions.
Upload your Vaccination Status
The safety of the campus community is our number one priority. Taking steps to minimize the risk of COVID-19 infections (or any other spread of disease) at the University is a shared responsibility. Hofstra University has updated its vaccination policy to require COVID-19 vaccination for all employees.
Once you have started your COVID vaccination series and have received your first dose of the Moderna or Pfizer COVID-19 vaccine or a single dose of the Johnson & Johnson COVID-19 vaccine, you must upload your vaccination documentation by completing the form below. After you receive your second dose of the two-dose series of the Moderna or Pfizer COVID-19 vaccine, please return to this form to upload your second dose information and upload a copy of your completed CDC vaccination card. All Hofstra University employees, i.e. faculty, administrators and staff, are required to upload their completed CDC COVID Vaccination Record card by no later than September 17, 2021.
Hofstra will follow best practices and comply with applicable laws in maintaining privacy and security with respect to employee vaccination documentation, which will be maintained by the Office of Human Resources
Instructions as follows:
- Scan your vaccination card or take a picture of it so you can upload it into the system.
- Access the Hofstra portal at my.hofstra.edu
- Click on the COVID-19 Vaccination Icon under “MyHR”. Note: If you are partially vaccinated, after you receive your second dose of the two-dose series of the Moderna or Pfizer COVID-19 vaccine, please return to this form to upload your second dose information and upload a copy of your completed CDC vaccination card.
- Choose the manufacturer of your one or two-dose series vaccine.
- Enter the dose date of your vaccination(s).
- Upload the image of your vaccination card.
- Click Submit.
Thank you for doing your part in keeping our community safe. If employees have any questions, they should contact the Office of Human Resources at email@example.com or (516) 463-6526. Please note, this number is for Hofstra employees only.
Vaccination FAQ for Employees
- Q. Why has the University’s vaccination policy announced on August 5th been updated already?
- A. In light of the significant increase in Delta variant COVID-19 cases across the state and country, as well as high community transmission levels in Nassau County, and recognizing the key role vaccination plays in keeping both the vaccinated and unvaccinated safe and in stopping the spread in furtherance of public health, Hofstra University has updated its vaccination policy to require vaccination for all employees by Friday, September 17.
The policy announced on August 5th as to testing will remain, but testing will no longer be an option in lieu of vaccination after September 17th.
- Q. What vaccines will be accepted?
- A: Authorized and Recommended Vaccines on the CDC website are all acceptable: Pfizer-BioNTech, Moderna, and Johnson & Johnson/Janssen. In accordance with CDC guidance, Hofstra will also accept vaccines approved by the World Health Organization (WHO). For information about COVID-19 vaccine safety, please visit the CDC website.
- Q. Am I able to get vaccinated on campus?
- A. Yes, Hofstra is offering free COVID-19 vaccine clinics to all employees and students on campus. This service is available each Wednesday and Thursday on the North Campus next to Student Health Services. Hofstra students and employees may sign up for a vaccination appointment hofstra.edu/vaxxsignup.
For additional vaccination sites, please visit one of the following links:
- Q. I have already had COVID and recovered, do I need to get the vaccine?
- A. Yes, the Centers for Disease Control (CDC) recommends that you get vaccinated even if you have already had COVID-19, because you can catch it more than once. While you may have some short-term antibody protection after recovering from COVID-19, we don’t know how long this protection will last.
- Q. Am I able to get vaccinated during work time?
- A. Yes, under the New York Paid Sick Leave law you are eligible for up to 4 hours of paid time off for each vaccine injection.
- Q. Is my vaccination information or test results maintained in a confidential manner?
- A. Yes, Hofstra will follow best practices and comply with applicable laws in maintaining privacy and security with respect to employee vaccination documentation and test results, which will be maintained by the Office of Human Resources.
- Q. What are the consequences of failure to comply with this policy?
- A. Employees who fail to upload completed CDC COVID Vaccination Record card by Friday, September 17, will be subject to disciplinary action, up to and including termination, subject to applicable collective bargaining agreements. Employees who in the interim fail to comply with the testing requirement will also be subject to disciplinary action.
- Q. Is there an exemption from the vaccination requirement?
- A. Employees may seek a religious or medical exemption. Please contact the Benefits department at Benefits@Hofstra.edu for an application. Requests for exemption are subject to review by Human Resources; exemptions are not granted upon submission.
- Q. Will there be any health & safety-related restrictions for employees with religious/medical exemption?
- A. Yes, for the safety of our community, certain safety-related restrictions for exempt employees will be in effect. Restrictions, of which exempt employees will be notified directly in writing, will include: a testing requirement; the requirement to wear masks outdoors when reasonably foreseeable that physical distancing cannot be maintained (in addition to the indoor mask policy applicable to all); exclusion from certain events; the requirement to perform a daily self-screening for COVID-19 symptom (e.g. fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea) prior to the start of the workday; and prohibition against travel on University related business.
Restrictions, which may vary depending on role/job functions, will be reviewed on an ongoing basis and will be guided by science and public health considerations.
- Q. If by August 30 I am not plus two weeks from my final vaccination shot (and therefore not yet fully vaccinated), will I still be required to provide the results of a COVID-19 test on a weekly basis?
- A. Yes. All Employees who have not provided proof of full vaccination (i.e. fourteen days after their final vaccination shot) to Human Resources via the Hofstra portal (see directions here) prior to the start of their workday on Monday, August 30, must upload the results of a recent negative COVID-19 test prior to coming to campus on Monday, August 30. Going forward, test results must be submitted prior to coming to campus each Monday by no later than 8:00 am until such time as proof of full vaccination has been provided. Employees whose workday begins prior to 8:00 am must submit test results prior to the start of their scheduled start time. Employees are prohibited from coming to campus if they have not submitted compliant test results and will be subject to appropriate discipline for noncompliance with this policy. Employees will be required to apply available paid time off (PTO) for days missed due to failure to upload. Should the employee not have accrued and unused PTO available, their time out of work will be unpaid.
- Q. What test am I required to submit (PCR or Rapid)?
- A. Employees may submit either a recent rapid antigen COVID test result, which may not be more than twenty-four (24) hours old, or a recent PCR test, which may not be more than seventy-two (72) hours (three days) old.
- Q. Are home tests or self-tests acceptable?
- A. No.
- Q. Am I responsible for getting tested on my own time?
- A. Yes, employees are responsible for being tested on their own time in order to upload the results in a timely manner before coming to campus each Monday until such time as proof of full vaccination has been provided.
- Q. How do I upload my testing information?
- Employees will be able to upload their testing information through the Hofstra Portal on the website. The link for this will be provided closer to August 30th. Employees who require assistance in uploading may contact Human Resources at 516-463-6526.
- Q. I am recently fully recovered from COVID, is my positive COVID test acceptable in lieu of a test result?
- A. Employees who have fully recovered from a lab-confirmed COVID-19 case within the past three (3) months—and who have been cleared to return to work by a physician—may provide validation of positive diagnosis (e.g. lab report or report from a healthcare provider) in lieu of a negative test result.
- Q. What if my test result is positive, should I still upload it?
- A. Yes, if you receive a positive test result, please upload your test, but do NOT report to work. Please notify your supervisor that you will not be reporting to work on that day and await further instructions from the Office of Human Resources.
- Q. Does the vaccine requirement apply to invited guests and campus volunteers?
- A. Yes, invited guests and campus volunteers must be able to show documentation of full vaccination prior in order to be on to campus. Invited guests and campus volunteers should be informed of this policy prior to their coming to campus.
- Q. What is the mask requirement for individuals on campus?
- A. The University will require that all individuals continue to wear a face mask in all indoor settings on campus, unless they are alone in a private office. Individuals may choose to not wear masks outdoors.
- Q. If I have additional questions, who can I contact?
- A. Please contact the Human Resources department at 516-463-6859.