Academic Scheduling

Academic Scheduling is an area with the Office of Academic Records / Registrar. This area is responsible for the class schedule maintenance and classroom scheduling. We are located in Memorial Hall, Room 213. We can be reached at (516) 463-4387 or academicscheduling@hofstra.edu

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Important Scheduling Information

• Academic Scheduling only addresses requests for academic classes as well as exams and review sessions associated with an academic course. Technology requirements should be made on the Master schedule.
• All one-time event requests for classroom space need to be submitted to the Office of Event Management via the online request form at: www.hofstra.edu/oemreserveonline
• All requests must be submitted at least 14 days prior to the requested event.  Reservations are handled on received priority, and must be submitted through the web request form.  Departments can request space up to two (academic) years in advance.  New requests for space inside three business days may not be accommodated. The contact will receive a confirmation or tentative form via email within three days on the status of their request.
• Office of Event Management contact information: Student Center Room 112, phone # (516) 463-6631 and email.

The Class Schedule must be finalized before one-time events in classroom space be addressed. General timeline for request processing:

• Fall requests = Mid-February
• January/Spring requests = Mid-October
• Summer requests = Mid-November

General Class Schedule Timelines:

Summer schedule

• Master schedules are sent out mid-September and are due back mid-October.
• Audit schedules are sent out early November and are due back mid-November.
• Once Audit is submitted, “Request for Change” and “Instructor Change” forms required for additional changes to the schedule.
• Class schedule booklet goes to print early December (Please note this booklet is produced by the Publications Office).
• Class schedule is released to the Web in late January.
• Registration begins early March.

Fall schedule

• Master schedules are sent out mid-September and are due back late November.
• Audit schedules are sent out early January and are due back late January.
• Once Audit is submitted, “Request for Change” and “Instructor Change” forms required for additional changes to the schedule.
• Class schedule is released to the Web in early February.
• Registration begins early March.

January schedule

• Master schedules are sent out in late March and are due back early July.
• Audit schedules are sent out mid-August and are due back late August.
• Once Audit is submitted, “Request for Change” and “Instructor Change” forms required for additional changes to the schedule.
• Class schedule booklet goes to print early September (Please note this booklet is produced by the Publications Office).
• Class schedule is released to the Web in early September.
• Registration begins late October.

Spring schedule

• Master schedules are sent out late March and are due back late June.
• Audit schedules are sent out mid-August and are due back early September.
• Once Audit is submitted, “Request for Change” and “Instructor Change” forms required for additional changes to the schedule.
• Class schedule is released to the Web in late September.
• Registration begins late October.