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Residence Life Policies and Procedures

The Living Factor is the ultimate guide to living on campus. This useful calendar will provide answers to all of your questions from services our department can provide and policies and procedures to information on emergency services and security. Every resident is responsible for becoming familiar with the information shared in the Living Factor.

The Living Agreement

Per the Office of Residence Life Living Agreement, the housing agreement is a one year contractual agreement and failure to remain in housing for the full academic year without prior written approval for cancellation will result in a $750 cancellation fee. If you are checking out of a residence hall at a non-traditional time of year, please communicate with your Resident Director to ensure that you have completed all requirements and determine how your checkouts may impact your Residential Living Agreement. 

A signed Residential Living Agreement is a binding obligation between the student and Hofstra University. The student is responsible for satisfying the full financial obligation of the contract in a timely manner consistent with published University payment schedules. Failure to meet the financial obligations to the University may result in the student's required vacancy of their residential housing space. The student is obligated to reside in the facility stipulated in the contact and abide by the rules of conduct established for the residence hall system. Failure to do so will result in a fine and/or University sanction.

In addition to these regulations, all students are required to abide by University policies and principles set forth in the Code of Community Standards.

Damage and Vandalism Deposit

All resident students pay a housing deposit when they apply to live on campus. Once a student occupies a residence hall space, the housing deposit is then held for the academic year as a damage and vandalism deposit. This deposit is held in an account by the University and is credited to the student's account when room inventories have been made and damages have been assessed at the end of the academic year. Costs to repair damage to the room, suite, and/or residence hall common areas will be deducted from the damage and vandalism deposit. If it should occur that the damage and vandalism does not cover the damage charges incurred, the residents will be responsible for the outstanding balance. Residential Operations and the custodial staff make every effort to determine the person(s) who caused the damage. If the University is unable to determine the specific individual(s) responsible, then the costs will be deducted from all residents of the room, suite, floor, or building, as appropriate. It is the responsibility of each resident to remain vigilant with regard to the actions of fellow residents and guests. Should a resident observe vandalism being perpetrated, the resident should notify a Residential Operations staff member and/or contact Public Safety, so the responsible person(s) can be held accountable. At the end of the academic year, if a student has incurred any additional charges (tuition, housing, etc.), any credit from the damage and vandalism deposit will be applied toward these charges.

Community Damage Assessment

Please note that a Hofstra University union employee must fix any damage done to your residence hall room. No outside worker can be brought in, and you may not fix any damage yourself. 

In the event that an individual floor or other clearly delineated area of the building suffers disparate damage, the Office of Residence Life has the option to limit the liability to the residents of that area. Itemized damage reports will be available periodically upon request in the Office of Residence Life. Excessive damage may lead to students of an area being reassigned or removed from the residence halls.

To prevent a "see no evil" approach to damages perpetrated against University property, we must offer some incentive toward responsible action. The damage and vandalism deposit used for the repair of major damages to common areas serves to increase each student's investment in the residence halls and promotes a feeling of community pride. It gives each resident the right to object actively to destructive acts by fellow students and increases the probability that the community of students will become self-monitoring and insist on individual responsibility for behavior. This policy is our best attempt to create a system that emphasizes the importance of citizenship and active participation. We make very attempt to administer this policy as fairly as possible. Good citizenship and responsibility by all residents will remove the need to invoke this policy.

All residents of the building will share costs for damage done to community areas (such as lounges, hallways, bathrooms, living rooms, and plate glass), which cannot be assessed to the individual responsible for the damage. When dealing with damages to common areas, the Office of Residence Life considers each building an individual community. Residents will share equally in the cost of repairs that cannot be ascribed to those liable for the damage. It is up to you to let the Office of Residential Life know who has caused the damage in order to avoid everyone in your building sharing the cost. 

Maintenance and Safety Inspections

In order to maintain our high standards of cleanliness and personal safety, maintenance and safety inspections are conducted on a regular basis. The University Residential Living Agreement reserves the right to inspect students' rooms at any time regardless of whether or not the rooms are occupied at the time of inspection. These maintenance and safety inspections are conducted periodically during each semester by the Resident Director, Graduate Assistants, Assistant Directors and the Director of Operations in conjunction with the building staff and Plant Department personnel. Possession of a prohibited item in a residence hall may result in a violation of the Student Code of Conduct. Although fines are generally the sanction for proprietary violations, any violation could be grounds for student conduct action. The prohibited item will also be confiscated. All residents are expected to maintain an appropriate level of cleanliness at all times. If an appropriate level of cleanliness is not found, a student could be issued a warning and given a specific amount of time to clean their space. Should additional concerns be raised the Office of Residence Life reserves the right to pursue student conduct action and/or reassignment or removal from the residence halls.

A list of prohibited items can be found in the Living Factor and through the residence hall staff.

Listed below are the minimum fines for some of the most common residence hall infractions. The Office of Residence Life will determine if the violation will be handled through a fine and/or referred to the Office of Community Standards.

Failure to comply with residence hall procedures

$100

Inappropriate use of a surge protector

$100

Failure to evacuate during a fire alarm(including evacuating in a timely matter)

$100

Unauthorized possession of University property

$100

Possession of an unapproved cooking appliance 

$100

Failure to pack belongings when leaving the residence halls

$100

Improper check-out

$100

Failure to vacate per announced deadlines

$100

Violation of a security policy

$100

Failure to maintain a clean environment

$100

Possession of oversized refrigerator/excessive number of refrigerators

$100

Possession of unauthorized pets in room or suite

$100

Unauthorized room painting

$100

Multi-plug/octopus plugs/extension cords

$100

Tampering with window stops, safety bars, removing warning stickers

$200

Writing on walls or doors

$100

Excessive damage

REASSIGNMENT OR REMOVAL FROM HALL/OR FINES

Failure to cooperate with maintenance schedule(including painting schedule)

$100

Tampering with communications equipment

$25 minimum

Candles (lit or unlit) and other fire hazards

$100

Violation of quiet hours

Community Standards Violation or Fine

In addition, consistent violation of any Residence Life policy may result in removal from the residence halls and/or additional disciplinary action from the Office of Community Standards. All prohibited items found in any residential living environment will be confiscated by University personnel. Confiscated maintenance and safety items must be retrieved from the Resident Director on a day when you can show you will be taking the item off campus. Unclaimed items will be disposed of or donated to charity on the last day of the semester. The use of extension cords is prohibited by Nassau County fire codes. For a complete listing of all items prohibited in the residence halls, please review the Living Agreement and Fire Safety sections of the Living Factor

Health and Safety Appeals

Appeals of all fines must be made in writing by the deadline to the Assistant Director of Residential Operations. If you receive a Health and Safety fine, specific instructions on the appeal process will be provided to you at that time. The Health and Safety Appeals Committee will review and respond in writing to the student(s).

When it cannot be determined who is responsible for a violation, all occupants of the room, suite, or apartment will be fined the listed amount. Students assuming responsibility for the violation can do so in writing to the Assistant Director of Residential Operations and have the charges against their fellow suitemates/roommates rescinded, but must do so by the scheduled deadline. Dropping charges against suitemates/roommates rests with the discretion of the Office of Residence Life. 

Missing Student Policy

It is the policy of the Office of Residence Life at Hofstra University to investigate any report of a missing student living in one of the University’s residence halls. All students residing in a campus residence hall are requested to complete a Confidential Contact Information Form, available upon check-in to their residence hall. The resident student is asked to identify the name and contact number of the individual(s) to be contacted in the event the student is determined to be missing, as set forth below. This contact information will be registered confidentially and may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation and authorized Hofstra University officials, including Public Safety officers.

Hofstra understands that students may make arrangements to stay outside of the residential halls, and as such the location of students in the halls is not monitored by residential assistants or other University staff. If a student intends to leave his or her residence hall for an extended period of time, the student is strongly encouraged to advise the residence hall staff before leaving, to avoid the student being reported “missing.” If, however, there is reason to believe a resident student is missing, all reasonable efforts will be made to locate the student to determine his or her state of health and well-being. These efforts, which are done in conjunction with Public Safety, include, but are not limited to, checking the student’s room, speaking with friends and/or roommates, checking ID access, locating the resident student’s vehicle and calling the student’s cell phone number or other known contact information.

Where a resident student has been missing for 24 hours, students, employees or other individuals should make a report to Residence Life, the Dean of Students Office, or the Department of Public Safety. All missing student reports will be referred immediately to the Department of Public Safety. If upon investigation by Public Safety, the resident student is determined missing, staff from Public Safety and/or Student Affairs will contact the resident’s designated “Confidential Contact” within 24 hours. For any resident student under the age of 18, Hofstra will notify a custodial parent or guardian, in addition to any other individual designated on the Confidential Contact Information Form, within 24 hours after the time the resident student is determined to be missing by the Department of Public Safety. Public Safety will continue to investigate, utilizing established investigative procedures in collaboration with staff from Residential Programs, other campus offices and local law enforcement agencies. When a “Confidential Contact” cannot be located or has not been assigned, Public Safety will inform the appropriate law enforcement agency and/or make contact with the resident student’s parent or legal guardian. In all cases where the Department of Public Safety determines that a resident student is missing, Public Safety will notify the appropriate law enforcement agency within 24 hours of that determination.