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Rental Procedures & Policies

Rental Procedures

Though the primary function of the John Cranford Adams Playhouse is to host University events and academic programs, the facility is offered as a rental house to non-University productions and organizations as the University schedule allows as a community service.

University events are generally scheduled the February prior to any given Academic Year (September to August), therefore rental clients cannot be scheduled during the Academic Semesters until March prior to the next Academic Year.

All requests for dates must be submitted through the Playhouse Reservation Request Form.  This request must include times the facility is required, from first entry of the client organization into the building to “last boots out”.  A response will be sent not more than two weeks later either confirming the commitment or expressing regrets that the facility is already booked for that date and time.

If specific dates are not as yet known or are flexible, please email an inquiry to the Director of Theater Facilities citing a range of dates, with approximate times of entry and exit, and preferred days of the week.  Such an inquiry will be responded to within two weeks either by email or by telephone to better and more quickly assess useable dates.

Hofstra University Theater Facilities looks to contract dates not later than two months prior to any given event (see Policies below).  Please plan specific date requests and availability inquiries accordingly.

Dates that are confirmed are then committed.  The Director of Theater Facilities will advise of any conflicts as they arise, and will argue for the interests of potential rental clients in event of any conflict until signing and execution of contract by Hofstra University’s business representatives.

Conflicting requests are resolved on the basis of consecutive seniority.  If such a conflict arises, the senior client will be given two weeks time to go to contract, after which the junior client will be given that opportunity.

Rental Policies

While the most pressing rental policies are listed below, rental clients must adhere to all policies listed in the Hofstra University Theater Facilities contract package.  The contract package will be sent to prospective clients via email once a rental date has been agreed to.  Preliminary technical considerations must be approved by this time.


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