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Room Reservation Request Form for Hofstra Student Organizations

* Required Field

Organization Information











  5. All request and event updates will be sent to this email address

Event Information




Does your event include?
  1. No Yes
  2. If so, please describe their involvement:




  2. Or indicate if you have a specific Location Preference below:

Location Preferences


  2. *Choose a Location Preference

    (hold down the Ctrl key to select more than one)


Anticipated Attendance







    4. Including presenters and event organizers

Requested Date
  1. * Choose your preferred dates:
    choose date

    (To select/unselect individual dates, click Ctrl+click date)

    (To select a date range, click the start date, then Shift+click on the end date)

Requested Time

    2. Time you would like to enter room to prepare for your event.

    5. Time you expect to be done removing materials after your event.

Furnishings Layout & Quantity * Furnishing Layout


  1. No Yes

  2. Please indicate quantity for each item.



  4. Additional Equipment: Select All That Apply!

    (hold down the Ctrl key to select more than one)



Set Up Instructions:
Audio/Visual Equipment
  1. No Yes



  2. Please indicate quantity of microphones:

  4. Powerpoint: Select Everything You Need Provided!

    (hold down the Ctrl key to select more than one)



  5. Video Presentation: Select Everything You Need Provided!

    (hold down the Ctrl key to select more than one)



  6. Additional Equipment: Select Everything You Need Provided!

    (hold down the Ctrl key to select more than one)



  7. No Yes


  8. No Yes


    9. Please Note: Video Recording is a one camera, unedited shot intended for archival purpose only. All recorded events incur charges.


  9. A/V Set Up Instructions:
Special Event Requirements

  1. No Yes

  2. No Yes

    3. If Yes, select a quantity of Tables for Food Service in the Furnishings section above.

  3. No Yes

    4. Possible if approved. Service only to be provided by Lackmann Culinary Services.

    Please contact Hofstra's approved Food Services Vendor, Lackmann, for all food and beverage services at least one week prior to the event. Lackmann can be reached at x35395. The use of other caterers is not permitted without written approval from Lackmann.

Additional Rooms and/or Times










REQUESTING ANY OF THE FOLLOWING WILL REQUIRE APPROVAL SIGNATURES FROM THE APPROPRIATE OFFICES. THE APPROVALS CAN BE OBTAINED ONCE YOU HAVE RECEIVED THE STUDENT TENTATIVE CONFIRMATION FORM.

  • Events in Hofstra USA
    • Student Leadership and Activities
    • Public Safety
    • Campus Programming Office
  • Events in Monroe 142
    • Campus Department Program Office
    • Public Safety
  • Events with Admission Fees, Off-campus Speakers, External Entertainment, Outdoor Spaces and/or Open to the Public
    • Campus Department Program Office
    • Public Safety
WEB POSTING INFORMATION
Please consider posting my event to the Hofstra.edu/events web calendar when it is confirmed.
* If so, please provide the exact description of your event as you would like it to be posted online for potential guests:

If requesting to have your event considered for posting to the Hofstra.edu web calendar, please make sure to fill in the Event Description & Intent box above. (For help with your description, download the Event Description guide [PDF].) You will be held responsible for the content of your calendar posting, so make sure your information is correct and that you adhere to the Code of Community Standards. The office of Event Management offers this option solely as a convenience to the Hofstra Community and makes no offers or guarantees connected to it. If you have questions, e-mail the Office of Interactive Media.

Required Signature
  1. * I UNDERSTAND THAT THIS IS A REQUEST ONLY AND DOES NOT GUARANTEE AN APPROVED RESERVATION. I AM AWARE OF THE CANCELLATION POLICY. I WILL OBTAIN THE REQUIRED SIGNATURES IF NEEDED AND RETURN A COMPLETED STUDENT TENTATIVE CONFIRMATION FORM TO EVENT MANAGEMENT AT LEAST ONE WEEK PRIOR TO THE EVENT. FAILURE TO RETURN A COMPLETED FORM WILL RESULT IN CANCELLATION OF YOUR EVENT REQUEST. THE STATUS OF MY REQUEST WILL BE SENT TO THE EMAIL ADDRESS LISTED ABOVE WITHIN THREE BUSINESS DAYS.

Thank you for your request. Completing this form does NOT guarantee a reservation. Please complete as accurate and detailed as possible. Requests will be reviewed in order received. We welcome any suggestions.

Please make yourself familiar with the Scheduling Guidelines for Student Organizations before requesting space.

Upon submitting this form you will be sent an email with a verification of your request. In addition, you will receive a confirmation notice within three business days of this request when the assignments have been made. Please contact the Office of Student Event Management at x36925 with any questions.

Please be sure that you have received a confirmation notice before planning your event.

REMINDER: COMPLETING THIS FORM DOES NOT GUARANTEE A RESERVATION.

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