Managing Emergency Response on Campus
Meet The Crisis Management, Emergency Response and Threat Assessment Teams
Hofstra University has seasoned personnel who meet regularly to develop, review and update plans for various emergency scenarios. If necessary, Hofstra University's compact campus can be secured under the direction of Public Safety and local law enforcement by the closing of gates and posting of emergency personnel at other exits and entrances.
The Crisis Management Team (CMT) is comprised of the Vice President for Student Affairs, the Vice President for University Relations and the Director of Public Safety. The primary responsibilities of this team are to:
- Gather information.
- Inform appropriate members of the Emergency Response Team (see below)
- Mobilize existing support systems.
- Establish lines of communication, identify point person(s).
- Identify and communicate with concerned parties.
The Emergency Response Team (ERT) is comprised of University personnel representing various offices or areas of expertise. In many cases not all members of the team will be notified of an emergency, as their areas of expertise may not be involved. The offices and areas represented on the Emergency Response Team include:
- The Department of Public Safety - In most cases, the representative will be the Director of Public Safety. He will be responsible for assessing the severity of the emergency and for assisting in coordinating the efforts of the team and coordinating with any outside agencies.
- The Office of University Relations - The Vice President for University Relations will be notified when vital information must be disseminated to the University community or whenever the emergency is likely to attract outside news media coverage. Working closely with the Department of Public Safety, the Office of University Relations will be the only agency to provide official information to the news media and other outside agencies.
- The Office of the Provost - The Provost will be notified whenever the emergency is likely to affect the continuity or scheduling of classes or other aspects of academic life.
- The Office of Student Affairs - The Vice President for Student Affairs will be notified in all emergencies involving student life and activities in general.
- The Office of Operations - The Vice President for Facilities and Operations will be notified in all emergencies involving or effecting the routine operation of campus facilities and/or the services provided to those facilities.
- The Office of Residential Programs - The Office of Residential Programs will be notified of any emergencies requiring response to both resident and commuting students. If an emergency occurs outside of normal business hours, Residential Programs has staff on duty to manage the emergency.
- The Health and Counseling Centers - The Health and Wellness Center and/or Counseling Services will be notified whenever a student is ill or injured, or there is a report of a communicable disease requiring professional medical care either at the scene or at a hospital. In some emergencies, it may be necessary to establish a triage unit on campus. In such cases the Health and Wellness Center representative will work with outside agencies to handle the logistics involved. The Counseling Center will also arrange for the service of professional counselors when needed.
- Additional areas to be notified as necessary include Finance, the Computer Center, Information Technology and Telecommunications.
In the event of an emergency, the CMT and ERT work collaboratively to ensure the:
- Provision of immediate support to the campus community, victim, or the victim's family.
- Provision of ongoing personal and academic support to the victims during the academic year.
- Contacting of and working with appropriate governmental and local power and utility authorities.
- Investigation of the incident, including an internal audit check for signs of negligence.
- Preparation of information releases for the media.
- Learning from an event and initiating appropriate campus educational and prevention programs
The Threat Assessment Team is comprised of the Vice President for Student Affairs, the Vice President for University Relations, the Vice President for Legal Affairs and General Counsel, the Provost, the Director of Public Safety, the Dean of Students and the Director of Student Counseling Services. Various members of the team meet as needed to respond to a possible threat and/or to discuss issues relating to violence, security and potential threats directed at either students, faculty or staff. Key objectives include identifying, assessing and managing potential risks to members of the campus community.