Welcome to the Office of Event Management

ONE STOP to planning a successful event at Hofstra University!
	Planning and Assistance
	Contact us to tour our facilities, learn about protocol and space usage guidelines
	Space Reservations
	Reservations of meeting spaces, contracts and work requests for all campus events are submitted to this office.
	Equipment and Furnishings
	For a complete listing of available items and their uses, click here.
	Coordination of Services
	Requests for custodial, plant, public safety, and other services are coordinated by our office for your event.


Procedures for scheduling of events.
For more information contact the Office of Event Management at (516) 463-6631.
	Hofstra Departments
	Requests should be sent via e-mail to EventManagement@hofstra.edu. The Reservation Request form must be signed, completed, and returned 14 days prior to the event.
	Hofstra Student Organization
	Complete the Student Organization Room Request Form which is available in the Office of Event Management Hospitality Center, Room 112 Student Center, or click here for a printable Student Organization Room Request Form. Once the room has been scheduled, a Confirmation report will be sent, which must then be completed (to include all furnishing and audio/visual equipment requests) and returned to the office at least 7 days prior to the event. For complete Scheduling Guidelines for Student Organizations, click here.
	Non-Hofstra Organizations
	Groups with an educational mission may apply for use of facilities by contacting the Office of Conference Services or completing the Request for Price Quote online on the Conference Services Web site. Further guidelines are provided by the Office.

Requests for Meetings Checklist
How can we help you plan a better event? Allow us to serve you better and have the following general information available when requesting meeting space and services:
	Purpose of meeting Estimated number of attendees Preferred type of space (indoor, outdoor, theater, multipurpose with movable furnishings) Preferred date(s) and alternatives Special guests and arrangements Speaker requirements Signage Parking or security issues Dining needs AV needs Contact person Billing information Transportation needs Shipping or storage requirements Any unresolved issues or questions