Room Reservation Request Form for Hofstra Student Organizations

1. * Day/Dates:



2. Alternate Day/Dates:



3. Please be advised that in the event of unavailability on your requested date, alternate dates will be taken into consideration. By suggesting an alternate date, you are indicating your acceptance ofthe possibility of this date being utilized.



4. Event Repeats: Weekly
   Every Other Week

1. * Pre-Event Time

Pre-event time: The period before the event forpreparations and AV setup.

2. * Event Starts
3. * Event Ends
4. * Post-Event Time

Post-event time: The period after the event for wrap-uptasks, cleanup, and AV equipment breakdown.

1. * Hofstra Students, Faculty, and Staff
   
   
   
2. * Non-Hofstra Guest
   
   
3. Total Anticipated Attendance
   



Including presenters and event organizers

Please note that by providing location preferences you are indicating your willingness to accept any of these spaces if they are available.

1. * Location Preference 1:
   
   
2. Location Preference 2:
   
   
3. Location Preference 3:
   
   

By selecting this box, you are expressing your willingness to accept any available space if your preferred locations are not available.

4. Best Available?

CHOOSE ONE ROOM LAYOUT

1. * Room Layout Choose Room Layout Circle Classroom Clear Conference Hollow Square Row Style Round Tables U-Shape Other (The general set up does not fall into one of thelayout categories Please describe setup below.)
   
   

CHOOSE QUANTITY FOR EACH ITEM

1. 6' Rectangle Tables (also for food if needed)	Plastic Table Cloths (Please be informed that plastic table cloths for rectangle tables are priced at $3.50 each and are exclusively available in the color blue. However, if you decide to order food through Hofstra catering, they will provide the rectangle table cloths for you.)
   Round Tables	Plastic Table Cloths Please be aware that plastic table cloths for round tables are priced at $4.00 each and are available exclusively in the color blue.
   Chairs
   Coat Rack w/ Hangers	Podium

2. * Set Up Instructions:
   

CHOOSE QUANTITY FOR EACH ITEM

1. Sound Connection
   Wired Microphone	Wireless Microphone
   Video Projector (Computer Presentation)
   Hofstra Laptop

2. * Do you want an A/V Technician present during your event? No Yes Please note that there will be a charge for an AV Technician to remain at the event. Additionally, it is important to note that any event held in a theater space requiring AV equipment will require the presence of an AV Technician.

3. * A/V Set Up Instructions:
   

1. * High Profile Guests/State or Federal Officials/Celebrities No Yes

2. If so, please describe their involvement:
   
   

If 'No' was selected, please note that it is the organization's responsibity to notify Event Management if any High Profile Guests are added at a later date.

3. 
   * Entrance/Attendance Fees No Yes


4. * Serving Food

   Please note that food is not permitted in academic spaces.

   No Yes


5. * Requesting Bar Service No Yes

If Yes, select a quantity of Tables for Food Service in the Furnishings section above.

6. Please contact Campus Dining Services for all food and beverage services at least one week prior to the event. Campus Dining Services can be reached at x3-5395. The use of other caterers is not permitted without written approval from the Campus Dining Administrator.

   
   
7. * Do you need additional rooms for this event? No Yes



8. If 'Yes', please describe the room(s), times, setup(s), and AV needed for the additional rooms: