Room Reservation Request Form for Hofstra Student Organizations

1. Check room availability at: Hofstra University's Event Calendar
   

   Please note that rooms are available on a first come first serve basis. A room may appear available, however there may already be a request for this space that was not processed yet.

* Day/Dates:


2. * Alternate Day/Dates:


3. Event Repeats: Weekly
   Every Other Week

1. * Pre-Event Time AM PM

Time you would like to enter room to prepare for your event.

2. * Event Starts AM PM
3. * Event Ends AM PM
4. * Post-Event Time AM PM

Time you expect to be done removing materials after your event.

1. * Hofstra Students, Faculty, and Staff
   
   
   
2. * Non-Hofstra Guest
   
   
3. Total Anticipated Attendance
   



Including presenters and event organizers

1. * Location Preference 1:
   
   
2. * Location Preference 2:
   
   
3. * Location Preference 3:
   
   
4. Best Available?

CHOOSE ONE ROOM LAYOUT

1. Clear Room:	Room is set with little or no furniture.
   Row:	Room is set with chairs only set side by side, facing front of room. Podium or table included at front.
   Round Table:	Room is set with round tables. Each table can accommodate between 8 & 10 chairs comfortably.
   Conference:	Existing table or a combination of tables used to form a solid conference table. Good for small group business meetings.
   Classroom:	Room set to include seats with writing surface for all guests. In most cases, 6ft rectangle tables or a desk provide the writing surface.
   Circle:	Room set with chairs only in a full circle configuration. Good for icebreaker activity or discussion.
   Semi-Circle:	Room set with chairs only in semi circle configuration.
   U-Shape:	Room set with tables to provide an open U shape conference table with chairs around the perimeter. Good for group activity including a discussion.
   Hollow Square Conference:	Room set with tables to provide an open center complete square/rectangle shape conference table with chairs around the perimeter.
   Other:	The general set up does not fall into one of the layout categories. Please describe setup below.

CHOOSE QUANTITY FOR EACH ITEM

1. 6' Rectangle Tables (also for food if needed)	Plastic Table Cloths (for 6' Tables)
   Round Tables	Plastic Table Cloths (for Round Tables)
   Chairs	Table Skirts
   Coat Rack w/ Hangers	Podium
   Stage Sections (6FT x 8FT, 24" High)	Flags (list specifics below)
   Other (list specifics below)

2. * Set Up Instructions:
   

CHOOSE QUANTITY FOR EACH ITEM

1. CD Player	DVD Player
   IPOD/mp3/sound connection	Lapel Microphone Not available in all locations
   Wired Microphone	Wireless Microphone Not available in all locations
   Video Projector (Computer Presentation)	Podium Banner
   Hofstra Laptop

2. * Do you want an A/V Technician present during your event? No Yes Extra charge may apply

   * Do you want your event Video Recorded? No Yes Extra charge may apply

   * Do you want your event Audio Recorded? No Yes Extra charge may apply

3. * A/V Set Up Instructions:
   

1. * High Profile Guests/State or Federal Officials/Celebrities No Yes

2. If so, please describe their involvement:
   
   

If 'No' was selected, please note that it is the organization's responsibity to notify Event Management if any High Profile Guests are added at a later date.

3. 
   * Entrance/Attendance Fees No Yes


4. * Serving Food No Yes

If Yes, select a quantity of Tables for Food Service in the Furnishings section above.

5. * Serving Alcohol No Yes

Possible if approved. Service only to be provided by Campus Dining Services.

Please contact Campus Dining Services for all food and beverage services at least one week prior to the event. Campus Dining Services can be reached at x3-5395. The use of other caterers is not permitted without written approval from the Campus Dining Administrator.



6. * Do you need additional rooms for this event? No Yes



7. If 'Yes', please describe the room(s), times, setup(s), and AV needed for the additional rooms: