When do I begin planning a summer conference with your office?
We request at least 9 months-1 year lead time to begin reserving space and working through details with your organization.
What other services/facilities are available in your Residence Halls?
Common Lounge Areas Each residence hall has a common lounge area with living room furnishings and television. The common area also has a kitchenette with a stovetop, sink and microwave. All of these items must stay in the common area the entire summer. They cannot be removed or placed in storage.
Laundry Facilities Hofstra offer free laundry room access to its guests.
Linen Service We do not provide linen service unless previously contracted or requested at a fee of $10.00 per packet. Our rentable packet includes: Flat Sheet, Fitted Sheet, Blanket, Pillow, Pillowcase and two Towels.
Toiletries We do not provide additional toiletries within our dorms. Please be prepared with items such as soap, shampoo, toothpaste, toothbrush, shower shoes/bucket. If you happen to forget an item, our on-site bookstore is open during business hours.
Do you offer a fitness center?
We offer a daily and weekly rate for our newly renovated fitness center.
What policies should we be aware of when bringing an overnight group to Hofstra?
Drug & Alcohol Policy Possession and/or use of controlled substances and related paraphernalia is strictly prohibited on any part of the Hofstra Campus. Hofstra University forbids the illegal use of drugs. Consumption or possession of alcoholic beverages by those under 21 years of age is prohibited. Consumption or possession of alcohol in community/public areas, such as parking lots, University grounds, building lounges or hallways is also prohibited.
Fire Safety Groups must comply with our existing fire safety policies and procedures. This includes using only electronic devices permitted by our campus and fully evacuating a building should fire alarm bells go off. Please note the use of cooking appliances (hot pots, hot plates, etc.) in rooms is strictly prohibited.
Outside Guests Only registered individuals are permitted within our residence halls. To properly maintain safety and security, we do not permit any guests of registered individuals to enter our residence halls.
For our complete list please view the following: Conference Services Summer Housing Living Agreement
Does Hofstra offer meal plans?
Hofstra's Dining Services does offer a variety of meal plans for conference groups. Meeting Planners can choose from several pre-priced plans with specific menus or may opt to set up a plan with a set dollar amount based upon the group's budget and preferences. Meal Plans are not available on an individual basis; however, individuals are more than welcome to use any of the dining facilities on a cash basis.
Is there parking available on campus?
There is ample free parking on Hofstra's campus. Visitors do not need permits to park, but they require permits for disabled parking privileges.
Are the dormitories air conditioned?
All of the residence halls on Hofstra's campus are equipped with air conditioning at no extra charge.
Are refrigerators, TV's or VCR's available?
Groups may rent small refrigerators with a freezer and microwave from Hofstra. Our common lounge areas offer full size television screens and may be used free of charge. Some televisions have a DVD connection readily available, please inquiry with your planner about the specifics of your building.
Are there telephones in the residence hall rooms?
Phones are no longer offered in residence hall rooms. If you do not have a cell phone, our lobby residential security booth will have a telephone that can dial extensions on campus including Public Safety in case of an emergency.
May I cook my own meals in the residence halls?
Yes, guests may cook their own meals in the kitchen facilities provided in each residence hall. Kitchens include an oven with burners, microwaves and a sink. The use of cooking appliances (hot pots, hot plates, etc.) in rooms is strictly prohibited.
How far in advance should conference dates be reserved?
For one day events, at least four weeks' notice is recommended. For larger groups and conferences, we suggest that contact be made at least one year's advance notification.
Can I use my computer in the residence halls?
Yes. We offer free wireless access in all of our residence halls. See Student Computing Services for our acceptable use guidelines.
Is your summer overnight insurance requirement different than your meeting insurance requirements?
Yes, in addition to each occurrence being covered for $1,000,000, overnight programs are required to have an additional $3,000,000 umbrella policy. If you are bringing minors on to campus we also have additional requirements, please speak to your conference services representative. On the insurance certificate, it must clearly state that Hofstra University must be the main certificate holder, and is listed as the Additional Insured. Please feel free to contact us if you have any questions.
Please note that all conference arrangements are subject to a duly signed agreement and final approval from Hofstra University. Events and conferences are not confirmed until both requirements have been attained. Please do not advertise your event until you have received official written final approval.
Where can I find more information about required permits for minors?