STUDENT EMPLOYMENT

Students are paid in arrears and semimonthly in accordance with the dates set forth on the Student Pay Schedule, which can be accessed on the Hofstra portal.  You can pick up your paycheck at the Payroll Office on each Pay Day, however we strongly encourage students to enroll in Direct Deposit as your pay will be uploaded directly to your bank account.

Please visit our policies page to view weekly hour maximums based on your student status.

Students are permitted to work in only one on-campus job at a time.

If you leave your position before the end of the academic year or summer, you must notify the Office of Student Employment by email and must include in such notification your last date of work.

Note: This notification requirement does not apply to short-term positions, i.e. day- or week-long positions.

Yes, if you are invited to do so by your employer and if you maintain eligibility requirements.

Note: The employment periods for student employees are the academic year and summer. Your assignment to the position is valid until you leave that position, leave Hofstra, earn the full amount of your Federal Work-Study grant, or the last day of the period in which you are working, whichever occurs first.

Students must be rehired through the submission of a Work Permit (hiring document) or EPAF by the student employee manager between employment periods before they can continue working.

You should not assume that an international student is automatically eligible to work in the United States. Unauthorized employment is a most serious violation and puts your ability to remain in the United States in jeopardy. Students should consult with the Office of International Student Affairs before accepting any employment.

• Hiring Document
• Social Security Card (or receipt from the Social Security Administration Office)
• Unexpired foreign passport
• Form I-94
• Form I-20

Students who do not have a Social Security Card must apply for one immediately and may not begin working until they do so.

Search Hofstra.edu/ssn in your browser for more information on how to apply for a Social Security card. Further questions can be directed to the Office of International Student Affairs.

Once an international student receives the Social Security card and accompanying number in the mail, s/he must make an appointment with the Office of Student Employment.

The Internal Revenue Service has special tax withholding rules that apply to wages paid to international student employees who are nonresidents. The Payroll Specialist will see that all tax related forms are completed accurately and submitted to the correct governmental agency.

An international student must contact the Payroll Office at the beginning of each new calendar year. At that time, the Payroll Office will advise whether an in-person meeting is required. An international student is also required to contact the Payroll Office any time there is a change or update to his or her immigration status or Form I-20. The Payroll Office may be reached at: payroll@hofstra.edu or 516-463-7101

When the international student emails the receipt from the Social Security Office to the Office of Student Employment, he or she will be emailed onboarding instructions, which includes completion and submission of the United States Citizenship and Immigration Services Form I-9, which requires you to present certain original documents regarding your identification to the Office of Student Employment. The student MAY NOT BEGIN WORKING UNTIL S/HE HAS COMPLETED THIS FORM I-9 and presented the necessary documents(see question 2 above).

No, international students are not eligible for Federal Work Study positions.

Federal work-study is a form of financial aid that can only be earned through working an hourly student employment position. To explore available hourly student employment positions, visit Handshake.

For more information on federal work-study eligibility criteria, and how to be considered for a federal work-study award, please visit the Student Financial Services website or contact a Student Financial Services counselor at SFS@hofstra.edu or (516)463-8000.

Understand that your award amount is not guaranteed, you must first find and secure an on-campus work-study position. Available positions are listed on Handshake, and can also be found by contacting Hofstra departments directly.

If you are working in an hourly student employment position, and are being paid through Federal Work-Study, it is your responsibility to monitor your use of grant funds and notify your manager when you no longer have grant money available. Your award balance can be viewed on the Financial Aid Services section of your Hofstra portal. Your continuation of work will be contingent upon whether your department has budget available.

Non-International student employees, whether federal work-study or non-federal work-study, are permitted to work up to 25 hours per week during the academic year and up to 30 hours per week during school breaks and summer, subject to budget availability.

International student employees are permitted to work up to 20 hours per week during the academic year and up to 30 hours per week during school breaks and summer, subject to the terms and conditions of their VISA as well as budget availability.

Consistent with New York State Labor Law, student employees are required to take an unpaid and uninterrupted meal break as set forth below and only in the following circumstances:

• Work a shift of over 6 consecutive hours: must take a 30-minute break.
• Work a shift of over 8 consecutive hours: in addition to break above, must take an additional 30-minute break.

During these unpaid breaks, you must be relieved of all duties, perform no work whatsoever, and must take an “uninterrupted” break.  If you fail to do so, you will risk disciplinary measures up to and including dismissal from employment.

Any student who believes s/he is not being permitted to take the unpaid breaks noted above should notify his or her manager, the head of his or her department, or the Office of Student Employment immediately.

Please note, these breaks will automatically be deducted from your hours worked on the e-Time system and therefore from your pay.

To view the University Confidentiality Agreement, click here. Note: all student employees are required to sign and submit a Confidentiality Agreement during their onboarding appointment with the Office of Student Employment.

University property—including, but not limited to, telephones, computers, and copying machines–is provided for the purpose of supporting university business only. Personal use is not permitted.

To view information on New York Paid Family Leave, including eligibility criteria and right to waive, please see the University’s New York State Paid Family Leave (PFL) Policy.

Summer student employees (i) who work for Hofstra University during the summer, and (ii) who, during this summer employment, are not enrolled at least 6 credits over the course of the three summer sessions, are eligible to make pre-tax or Roth after-tax contributions from their summer pay into the voluntary portion of the University’s 403(B) Plan.  For more detailed information, please visit the Human Resources website at Pension Plan Salary Deferral.

Eligible summer student employees who wish to make elective deferrals must complete an application form and a corresponding contribution agreement, both available at the Office of Student Employment. Contact the Office of Student Employment at 516-463-6782 or student-employment@hofstra.edu, Human Resources Center, 205 Hofstra University, Hempstead, NY 11549.

If you are injured while working, you must report the injury to your manager or other non-student member of your department immediately.  If medical attention is necessary, you should go to the Health Center after reporting the injury to your manager or other member of your department.  If you need assistance to go to the Health Center, ask your manager to contact the Public Safety Office for an escort.  To the extent provided by law, student employees are covered by New York State Worker’s Compensation Law for work-related injuries.

You are employed on an “At Will” basis. This means that your employment with the University may be terminated at any time with or without cause or advance notice by you or your employing department. Any student workers who are dismissed from their student employment positions based on violation of policy, insubordination, fraud, excessive tardiness or the like will be prohibited—at a minimum—from working for any Hofstra University department for at least the remainder of that semester.

Hofstra University abides by the principle that its students, faculty, staff and administrators have a right to be free from unlawful harassment within the University community. For more information on the University Harassment Policy and Complaint Procedures, view the Policy here.

If you are pledging a sorority or fraternity, please remember that no pledging activities are permitted on the job. You may find that you are interacting with full members or other pledges at work, but while you are working, your relationship to these students must be strictly business-related.

View information on the Family Education Rights and Privacy Act (FERPA).

To be eligible for student employment, students must be matriculated, in good standing and enrolled for at least half-time semester hours at Hofstra University (undergraduate students-6 credits; graduate students-4.5 credits1). F-1 international students and students holding Graduate Assistantships must be enrolled as full-time students.

At the time of graduation from the University, all student employees become ineligible to continue working as a student employee, unless they are enrolled in a Hofstra University graduate program for the following semester.

Upon receipt of a Hiring Document, the Office of Student Employment will email you onboarding instructions. Before beginning work as a Hofstra student employee, you must complete onboarding paperwork, and have this paperwork reviewed and accepted in an appointment with the Office of Student Employment.

Among other onboarding paperwork, you must complete the Federal Form I-9 to verify your eligibility to work in the US. You will need to present ORIGINAL, UNEXPIRED identification (copies are not permitted), as mandated by the federal government.  Acceptable forms of identification are listed at on the US Center for Immigration Services website.