Request Summer Housing | Hofstra

Conference Services

Summer Conference with Housing Reservation Request Form

Click here for External Request Form.

Thank you for your interest in Hofstra University Housing Facilities. Please note that housing facilities are available for conferences that require housing from May 25 - Aug 15. Please use this form to submit initial requests only. When filling out this form, please be as accurate and detailed as possible since this will aid in the overall planning of the request.

Conference Services will schedule events and conferences in the order that requests are received.

* Required Field

Organization Information

* Primary Organization Name

As it will appear on Certificate of Insurance.

* Please provide your Organization's Mission Statement:

*Organization Address

*City

*State

*Zip Code

Country

Organization's Website:

Co-Sponsoring Organizations? (List All)

* Event Contact Name

Event Contact Address

(if different from organization address)

City

State

Zip Code

Country

Telephone

Fax

* Email

Logistics Contact Name

(if different from event contact)

Logistics Contact Address

(if different from organization address)

City

State

Zip Code

Country

Telephone

Fax

Email

Payment Coord Contact Name

(if different from above)

Payment Coord Contact Addr.

(if different from organization address)

City

State

Zip Code

Country

Telephone

Fax

Email

* On-Site Emergency Contact Name

* Telephone

* How did you hear about Hofstra?

Event Information

* Event Name
*Have you held this event in the past? No Yes

If so, Where?
If you have not held this event at Hofstra University before, please provide references:
*What is the purpose/topic of your conference?

* Preferred Check-In Date :

* Preferred Check-Out Date :

Alternative Dates?
*Early Arrivals? No Yes

If Yes, Number of people arriving early:
Early Arrivals Preferred
Check-In Date: :

*Late Departures? No Yes

If Yes, Number of people departing late:
Late Departures Preferred
Check-Out Date: :

Housing Information

* Total number of guests to be housed:
Total number of commuter guests:
* Number of single occupancy rooms:
* Number of double occupancy rooms:
(2 guests per room)
* Preferred Linen Options:

Additional Housing Requirements/Preferences:

Meal Information

* Select one or more of the following options:

Declining Balance (Debit Card) - Limited dollar amount for each guest for cafeteria style service

Meal Plans -

Catered Meals - Private dining rooms, customized menus

Boxed Meals - Delivered or picked up

No Meal Plan - Cash only in cafeteria and restaurant locations

Meal Dates and Times

Breakfast :

Lunch :

Dinner :

First Meal Date

First Meal:

Last Meal Date

Last Meal:

Describe Any Additional Dining Requirements:

* Payment Method

Check Credit Card Purchase Order

Required Signature

* Completed By:
* I understand that this is only a request and does not guarantee an approved reservation for your event.

* I understand that all conference arrangements are subject to a duly signed agreement and final approval from Hofstra University. Events and conferences are not confirmed until both requirements have been attained and I will not advertise my event until I have received official, written, final approval.

Thank you for your interest in Hofstra University! An Office of Conference Services representative will contact you.

REMINDER: COMPLETING THIS FORM DOES NOT GUARANTEE A RESERVATION.

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