Employee Protocols

Updated as of July 11, 2022

We are all invested in the well-being of our community. To that end, all members of the campus community must adhere to Hofstra University’s health and safety requirements. All University employees are required to be vaccinated or have an approved exemption. As with all COVID-related health and safety protocols, quarantine & isolation protocols, which are based on local, state and federal guidance as applicable, may be updated based on the evolving standards and additional requirements may be added. Contact the Office of Human Resources at benefits@hofstra.edu or call 516-463-6526 for the most updated information.

COVID-19 Symptoms

Employees should be aware that at this time, according to the Centers for Disease Control and Prevention, symptoms of COVID-19 include:

  • Fever or chills
  • Cough (not related to chronic condition)
  • Shortness of breath or difficulty breathing
  • Fatigue (not related to chronic condition)
  • Muscle or body aches (not related to chronic condition)
  • Headache (not related to chronic condition)
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose (not related to allergies or relieved by antihistamines)
  • Nausea or vomiting
  • Diarrhea (not related to chronic condition)

If you have any symptoms of COVID-19, do not come to work. Additionally, if you become ill at work, you should leave campus and seek medical attention by calling a medical professional.


What to do if you are diagnosed with COVID

Employees diagnosed with COVID should not report to campus and should contact the Office of Human Resources at benefits@hofstra.edu or call 516-463-6526. As of May 31, 2022, New York State guidelines currently provide that individuals who test positive for COVID-19 will need to isolate for five (5) days, where day zero (0) is the day of symptom onset or (if asymptomatic) the day the individual took the positive test, and continue to wear a well-fitting mask around others for an additional five (5) days. Prior to returning to work on campus, employees will be required to submit a note to the Office of Human Resources from a health care provider or complete and submit an Affirmation of Isolation from the New York State Department of Health confirming when you may return to work.

What to do if you develop symptoms of COVID-19

If you develop symptoms of COVID-19, the CDC recommends to quarantine and contact your local public health authority or healthcare provider, regardless of vaccination status. You are strongly urged to obtain testing. If the test is positive, follow recommendations for isolation and provide a note from a health care provider or a completed Affirmation of Isolation confirming when you may return to work to the Office of Human Resources.


What to do if you come in close contact with someone who has been diagnosed with COVID-19

The Centers for Disease Control (CDC) defines close contact as coming within 6 feet of an infected person (laboratory-confirmed or a clinically compatible illness) for a cumulative total of 15 minutes or more over a 24-hour period.

New York State guidelines currently provide as follows for those exposed to COVID-19 who are asymptomatic, where day zero (0) is the last date of exposure:

  • Have received all recommended vaccine/booster doses – No quarantine required; must continue to wear a well-fitting mask while around others for ten (10) days after the last date of exposure. The CDC and New York State Department of Health recommend testing at least five (5) days after the date of last close contact with someone with COVID-19. If test is positive or COVID-19 symptoms develop, follow recommendations for isolation.
  • Have NOT received all recommended vaccine/booster doses – Quarantine for five (5) days and continue to wear a well-fitting mask while around others for an additional five (5) days. Quarantined individuals should make every effort to get tested at least five (5) days after exposure, even if asymptomatic. Individuals who are not experiencing any symptoms after the five (5) day quarantine period may return to work after completing an Affirmation of Quarantine and submitting it to the Office of Human Resources.
  • Had confirmed COVID-19 within the past 90 days (you tested positive using a viral test) – No quarantine required; must continue to wear a well-fitting mask while around others for ten (10) days after the last date of exposure.

Individuals who are exposed and experience symptoms should get tested immediately, isolate until test results arrive, and contact their local public health authority or healthcare provider, regardless of vaccination status. If the test is positive, a note from a health care provider or a completed Affirmation of Isolation confirming when you may return to work will be required to be submitted to the Office of Human Resources.

Hofstra’s Airborne Infectious Disease Exposure Plan

Hofstra University has adopted an Airborne Infectious Disease Exposure Prevention Plan designed to protect employees against exposure and disease.  This plan does not go into effect unless and until directed by the NYS Commissioner of Health during a designated airborne infectious disease outbreak. The University will notify campus if the plan is activated. You can view this plan anytime from the Portal, under Policies – Safety Plans. For an overview of the Plan, please view Employee Training – COVID-19 Exposure Prevention.


Face masks

For the latest guideline regarding face masks please visit Hofstra's Together Again home page.


Hofstra's Airborne Infectious Disease Exposure Prevention Plan

Hofstra University has adopted an Airborne Infectious Disease Exposure Prevention Plan designed to protect employees against exposure and disease during an airborne infectious disease outbreak. You can view this plan anytime from the Portal, under Policies – Safety Plans. For an overview of the Plan, please view Employee Training – COVID-19 Exposure Prevention.
This Plan includes explanations of exposure controls that will be maintained on Hofstra’s campus, which may include:

  • Face Masks
  • Daily Health Self-Screening
  • Physical Distancing where possible
  • Hand Hygiene
  • Cleaning and Disinfection
  • Respiratory Etiquette

More information about these exposure controls is contained in the Plan.


Cleaning and Sanitizing Procedures

While custodial crews will continue to clean office and workspaces based on CDC guidelines, additional care should be taken to wipe down commonly used surfaces. Before starting work and before you leave any room in which you have been working, wipe down all work areas with EPA-registered 60% alcohol solution. This includes any shared-space location or equipment (e.g., copiers, printers, computers, A/V and other electrical equipment, coffee makers, desks and tables, light switches, doorknobs, etc.).

Limit the sharing of objects, such as tools, laptops, notebooks, telephones, touchscreens, and writing utensils, as well as the touching of shared surfaces. If not possible perform proper hand hygiene before and after contact, and sanitize shared equipment before and after use.


Leave of Absence Inquiry

If you are sick, where applicable, you may take sick leave, short term disability and FMLA leave, if eligible. If a family member is sick, you may be eligible for FMLA and/or NY PFL. Please contact the Office of Human Resources at benefits@hofstra.edu to determine FMLA/PFL/Paid Sick Leave/Short Term Disability eligibility. Additional information about NY State paid sick leave is available at https://paidfamilyleave.ny.gov/new-york-paid-family-leave-covid-19-faqs.


Resources

Mental and Emotional Wellbeing

Employee Assistance Program: The University Employee Assistance Program (EAP) is available to all full-time employees and is a valuable resource during these challenging times.

Human Resources:

Contact Human Resources at Benefits@Hofstra.edu with any questions with any questions regarding the above.

Employee Vaccination Information

We are all invested in the well-being of our community. To that end, all Hofstra University employees, i.e., faculty, administrators and staff, are required to be vaccinated or have a University approved exemption. Acceptable forms of proof are:

  • Your CDC COVID-19 Vaccination card.
  • If you don’t have a copy of your CDC COVID-19 Vaccination card, or it does not list your booster shot, you may upload a copy of proof from your vaccination provider. Contact your vaccination provider directly to access your vaccination record.

Employees are required to submit proof of full vaccination by uploading completed CDC COVID Vaccination Record cards to the Hofstra portal (see instructions below).  Employees that received a booster should upload their proof to Hofstra portal as well.

Information about the exemption process is available by contacting the Office of Human Resources at benefits@hofstra.edu or 516-463-6526.

Hofstra will follow best practices and comply with applicable laws in maintaining privacy and security with respect to employee vaccination documentation, which will be maintained by the Office of Human Resources.

Instructions for providing your vaccination documentation:

  1. Go to the Hofstra portal at my.hofstra.edu and select the “Employee COVID-19 Vaccination” icon.
  2. Scan your vaccination card or take a picture of it so you can upload it into the system.
  3. Select the appropriate vaccination type from the drop down menu (i.e., first of multi-series or one shot vaccination, second of multi-series vaccination or booster).
  4. Choose the manufacturer of your vaccine.
  5. Enter the dose date of your vaccination(s).
  6. Select the image of your vaccination card.
  7. Click Submit.

Thank you for doing your part in keeping our community safe. If employees have any questions, they should contact the Office of Human Resources at benefits@hofstra.edu or (516) 463-6526 or visit our FAQs. Please note, this number is for Hofstra employees only.

Upload Vaccination/Booster Information

Q. What vaccines are accepted?
A: Authorized and Recommended Vaccines on the CDC website are all acceptable: Pfizer-BioNTechModerna, and Johnson & Johnson/Janssen. In accordance with CDC guidance, Hofstra will also accept vaccines approved by the World Health Organization (WHO). For information about COVID-19 vaccine safety, please visit the CDC website.
Q. I have already had COVID and recovered, do I need to get the vaccine?
A. Yes, all Hofstra University employees are required to be vaccinated or have an approved exemption, regardless of whether they have already had COVID. The Centers for Disease Control (CDC) recommends that you get vaccinated even if you have already had COVID-19, because you can catch it more than once. While you may have some short-term antibody protection after recovering from COVID-19, we don’t know how long this protection will last.
Q. Is my vaccination information or test results maintained in a confidential manner?
A. Yes, Hofstra will follow best practices and comply with applicable laws in maintaining privacy and security with respect to employee vaccination documentation and test results, which will be maintained by the Office of Human Resources.
Q. Will there be any health & safety-related restrictions for employees with religious/medical exemptions?
A. Yes, for the safety of our community, certain safety-related restrictions for exempt employees will be in effect.
Restrictions, which may vary depending on role/job functions, will be reviewed on an ongoing basis and will be guided by science and public health considerations. Exempt employees will be notified directly in writing of the details of these requirements.