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Student Leadership and Engagement

OSLE Policies & Procedures

The Office of Student Leadership and Engagement (OSLE) encourages all students to participate in clubs and organization. If interested in becoming involved and joining a club or organization, please check GetInvolvedHU or visit the Office of Student Leadership and Engagement in Room 244 of the Mack Student Center. The information below will answer most questions; however, any other questions please contact the Office of Student Leadership and Engagement.


All applicable University policies as outlined in the Guide to PrideLiving FactorFaculty Policy Series, and elsewhere apply equally to student organization participation. In addition, the resources provided on this page provide guidelines on how to plan a successful event at Hofstra. Please make note that any questions should be directed to the Office of Student Leadership and Engagement at 516-463-6914 or osle[at]hofstra.edu.


POLICIES

Guide to Pride
The Guide to Pride is designed to help students get the most out of their time at Hofstra University. It is important to save this for any questions you may have regarding various elements of University life.

The Living Factor
The Living Factor is the ultimate guide to living on campus. This useful calendar will provide answers to all of your questions from services our department can provide and policies and procedures to information on emergency services and security.

Raffle Policy
Please note that raffle requests must be made 30 days prior to your event. Not all raffle requests will be accepted.


GUIDELINES

Guidelines for Hofstra Recognized Undergraduate Organizations
All recognized undergraduate organizations are expected to abide by the guidelines set out by Hofstra University and the Office of Student Leadership and Engagement. These guidelines are shared when organizations register or re-register their organization through GetInvolvedHU and are reminded of them during Student Organization Leader Training

Fraternity and Sorority Life Guidelines
All recognized greek-letter organizations that fall under the purview of Fraternity and Sorority Life within the Office of Student Leadership and Engagement are expected to abide by the guidelines set out by Hofstra University and the Office of Student Leadership and Engagement, in addition to the Guidelines for Hofstra Recognized Undergraduate Organizations. These guidelines are shared with Presidents and E-Board members during annual trainings.

Campus Demonstration Guidelines
Any student club or organization that wishes to sponsor a campus demonstration must complete a Campus Demonstration Proposal Form and return it to the Office of Student Leadership and Engagement in Room 244 of the Mack Student Center.

Political Campaign Related Activities
The document below serves only as a guide. All individual requests for activities and events need to go through the regular approval process, which begins by contacting a student organization’s administrative advisor.

Travel Guidelines
Every student club or organization that is traveling for an event, conference, competition, etc., should review the UG Student Travel Guidelines and Request Form to determine if a travel advisor is required to accompany students. In addition, off-campus trips require activity waivers for all participants that must be completed and submitted to the Office of Student Leadership and Engagement or the Office of Campus Recreation a minimum of three business days before the trip begins.


PROCEDURES

New Club Recognition
If you are interested in starting a new club on campus, please see the New Club Recognition Process. If you have any questions about the process, reach out to the advisor for the club category you are interested in or email OSLE.

Room Reservations

Student Room Reservation Guidelines
Each Student Club and Organization is able to reserve space for their various events throughout the semester. These events can be meetings, lectures, guest speakers, etc. and can take place in variety of places throughout Hofstra University's campus. Please request the room through the Office of Events Management's Request Form page listed below. To avoid confusion and ensure your club or organization books your space properly, we encourage you to refer to the Events Management Scheduling Guidelines for Student Organizations.

Student Room Reservation Forms

Advertising
Student Clubs and Organizations may use several resources to advertise for their events.  Please take a look at the University Publicity Policy regarding advertising before you publicize your event.  The resources student clubs and organizations can use are as followed (please click for complete policy regarding each resource):

Atrium Table Reservations

Funding Opportunities
Student Clubs and Organizations can request financial support from the Hofstra Cultural Center to help support new or enhanced programming efforts that benefit the entire Hofstra Community.

Fundraising Guidelines

Club Office Work Order Procedures
To submit a work order for a club office space, an e-board member must email sga_clubrelations@hofstra.edu, with their administrative advisor and osle@hofstra.edu cc'ed. 


Undergraduate Student Organization Resources

Student Organization Leader Training Slides- Fall 2019
Student Organization Planning Checklist

Accounts Payable Related Forms

Contract Administration Forms

Food Services Related Forms

Procurement Services Related Forms