If you are having any difficulty using this website, please contact the Help Desk at Help@nullHofstra.edu or 516-463-7777 or Student Access Services at SAS@nullhofstra.edu or 516-463-7075. Please identify the webpage address or URL and the specific problems you have encountered and we will address the issue.

Student Leadership and Engagement

OSLE Policies & Procedures

The Office of Student Leadership and Engagement (OSLE) encourages all students to participate in clubs and organization. If interested in becoming involved and joining a club or organization, please check GetInvolvedHU or visit the Office of Student Leadership and Engagement in Room 260 of the Mack Student Center. The information below will answer most questions; however, any other questions please contact the Office of Student Leadership and Engagement.


All applicable University policies as outlined in the Guide to PrideLiving FactorFaculty Policy Series, and elsewhere apply equally to student organization participation. In addition, the resources provided on this page provide guidelines on how to plan a successful event at Hofstra. Please make note that any questions should be directed to the Office of Student Leadership and Engagement at 516-463-6914 or osle[at]hofstra.edu.


GUIDELINES

Political Campaign Related Activities
The document below is only to serve as a guide. All individual requests would still need to go through the regular approval process which begins with contacting your Program Advisor.

Campus Demonstration Guidelines
Any student club or organization that wishes to sponsor a campus demonstration must complete a Campus Demonstration Proposal Form and return it to the Office of Student Leadership and Engagement in Room 244 of the Mack Student Center.

Travel Guidelines
Every student club or organization that is traveling for an event, conference, competition, etc., should review the UG Student Travel Guidelines and Request Form to determine if a travel advisor is required to accompany students. In addition, off-campus trips require activity waivers for all participants that must be completed and submitted to the Office of Student Leadership and Engagement or the Office of Campus Recreation a minimum of three business days before the trip begins.


POLICIES

Guide to Pride
The Guide to Pride is designed to help students get the most out of their time at Hofstra University. It is important to save this for any questions you may have regarding various elements of University life.

The Living Factor
The Living Factor is the ultimate guide to living on campus. This useful calendar will provide answers to all of your questions from services our department can provide and policies and procedures to information on emergency services and security.

Raffle Policy
Please note that raffle requests must be made 30 days prior to your event. Not all raffle requests will be accepted.


PROCEDURES

ROOM RESERVATIONS

Student Room Reservation Guidelines
Each Student Club and Organization is able to reserve space for their various events throughout the semester. These events can be meetings, lectures, guest speakers, etc. and can take place in variety of places throughout Hofstra University's campus. Please request the room through the Office of Events Management's Request Form page. To avoid confusion and ensure your club or organization books your space properly, we encourage you to refer to the Events Management Scheduling Guidelines for Student Organizations.

Forms

Advertising
Student Clubs and Organizations may use several resources to advertise for their events.  Please take a look at the University Policy regarding advertising before you publicize your event.  The resources student clubs and organizations can use are as followed (please click for complete policy regarding each resource):

Atrium Table Reservations

Funding Opportunities
Student Clubs and Organizations can request financial support from the Dean of Students Office to help support new or enhanced programming efforts that benefit the entire Hofstra Community.

  • Funding Suggestions

    Fundraising Suggestions

    • Bake Sale
    • Restaurants
    • Guessing Games
    • Raffle
    • Fashion Show
    • Pie in the Face
    • Bingo night
    • Dunk Tank
    • Chicken Wing Eating Contest
    • Lip-sync Competition
    • Dance Competition
    • Pumpkin Carving Contest
    • Spelling Bee
    • Dodgeball Tournaments
    • Flag Football Game
    • Powder Puff Game
    • Tailgate Social
    • 3k or 5k Run
    • Collect loose change

Fundraising Guidelines

Student Work Order Policy
To submit a work order, students must request through their staff advisor at least 10 business days prior to the event.


Undergraduate Student Organization Resources

Accounts Payable Related Forms

  • Check Request Form  – (PDF version) – This form needs to be filled out with the vendor or individual information in order for them to be paid/reimbursed.
  • Check Request Form - Fillable form in Excel format
  • Check Request Form SAMPLE - Sample check request filled out, use this as a reference
  • Travel and Cash Advance Form – Only your faculty or staff advisor can receive a cash advance and use this form.
  • W-9 Form –This form must be completed and signed by vendors and non-Hofstra personnel seeking payment.

Procurement Services Related Forms

Food Services Related Forms

Forms For Using The University’s Name / Logo

Contract Administration Forms

Other Forms
  • Physical Activity Waiver - Participants must fill this form out and submit it to OSLE 3 business days before your off-campus event if the event involves physical activity such as rock climbing etc.
  • Non-Physical Activity Waiver - Participants must fill this form out and submit it to OSLE 3 business days before your off-campus event if the event involves non-physical activity , conferences etc.

Graduate Student Organization Resources


Graduate Student Organization Forms

Accounts Payable Related Forms

  • Check Request Form  – (PDF version) – This form needs to be filled out with the vendor or individual information in order for them to be paid/reimbursed.
  • Check Request Form - Fillable form in Excel format
  • Check Request Form Sample - Sample check request filled out, use this as a reference
  • Travel and Cash Advance Form – Only your faculty or staff advisor can receive a cash advance and use this form.
  • W-9 Form – This form must be filled out for and signed by vendors and non-Hofstra personnels that they can be paid.

Procurement Services Related Forms

Food Services Related Forms

Forms For Using The University’s Name / Logo

Contract Administration Forms

Other Forms

  • Physical Activity Waiver - Participants must fill this form out and submit it to OSLE 3 business days before your off-campus event if the event involves physical activity such as rock climbing etc.
  • Non-Physical Activity Waiver - Participants must fill this form out and submit it to OSLE 3 business days before your off-campus event if the event involves non-physical activity , conferences etc.